| S.No. | Field / Checkpoint | Reference | Status |
|---|---|---|---|
| A. DAILY ACTIVITIES | |||
| A1 | Date + weather + working hours (no. of shifts) Acceptance: Logged | Per shift schedule | OK NC NA |
| A2 | Activities executed today (with qty / area / volume) Acceptance: Quantified | From BOQ items / WBS | OK NC NA |
| A3 | Manpower deployed — category-wise (mason, fitter, fitter-helper, etc.) Acceptance: Tally with attendance | Count per category | OK NC NA |
| A4 | Plant & equipment deployed Acceptance: Working hours | Crane / mixer / pump / vibrator | OK NC NA |
| B. MATERIALS RECEIVED | |||
| B1 | Materials received today — type + qty + supplier Acceptance: Tally with stores | From GRN | OK NC NA |
| C. PROGRESS METRICS | |||
| C1 | Physical % progress vs schedule Acceptance: Cumulative % | Earned value | OK NC NA |
| C2 | Variance + reasons (if any) Acceptance: Documented | Schedule slippage analysis | OK NC NA |
The Daily Progress Report (DPR) is the atomic unit of construction record-keeping. Every weekly report, monthly report, claim, dispute, EOT application, and as-built database is built upon the contemporaneous DPRs. A site that maintains rigorous DPRs has: - Defensible claims for delay, additional work, force majeure - Reliable productivity benchmarks for future estimating - Real-time visibility into schedule + manpower + materials - A legal-grade audit trail that survives 7-10 years post-completion
A site that doesn't maintain DPRs — or maintains them carelessly — has none of this. When the project goes to arbitration 3 years later, the contractor has no contemporaneous record of who was on site, what was done, what was the weather, what was the issue. Claims fail; disputes are lost.
Under CPWD Works Manual + most private contracts, DPR is a mandatory daily submission. FIDIC contracts require it under Sub-Clause 4.21. The format may vary; the discipline is universal.
Standard 4-section DPR:
A. Daily activities: - Date + day + working hours (no. of shifts: 1 / 1.5 / 2 / 24-hour) - Weather: temperature range, rainfall (mm), wind, dust, visibility - Activities executed: from WBS, with quantities (Slab L+3 — 240 cum cast / Brickwork F1 — 38 m³ / Plastering F1 ceiling — 220 m²) - Activities held / paused with reason
B. Manpower: - Skilled labour by trade: Mason / Bar bender / Carpenter / Fitter / Electrician / Plumber / Painter - Helpers / unskilled - Supervisors / engineers - Total headcount cross-referenced with biometric attendance system
C. Plant + materials: - Equipment deployed: crane (working hours), batching plant, mixers, pumps, vibrators, JCBs, dumpers - Equipment idle / breakdown - Materials received: type / qty / supplier / GRN reference - Materials consumed (estimated for major items: cement bags, steel tonnage)
D. Progress + issues: - Physical % progress for activities executed - Cumulative % vs scheduled % - Variance + reason if behind - Issues raised today (RFIs, NCRs, RFMs) - Issues closed today - Safety incidents / near-misses - Visits by client / consultant / PMC
Closing: Signed by Site Engineer, reviewed by Project Manager, sent via project management system (Procore / Aconex / SharePoint) by end of shift.
1. Copy-paste from yesterday — same activities, same manpower, same weather; obviously fabricated; loses evidentiary value.
2. Manpower numbers wrong — DPR shows 250 workers; biometric shows 180; cross-check fails; entire DPR credibility questioned.
3. No weather log — claim for rain-day extension later filed; DPR doesn't show actual rain; claim rejected.
4. Activities without quantities — "continued slab work" vs "cast 240 cum of slab L+3 grade M30"; latter is actionable; former is noise.
5. No issues / NCR log — site is portrayed as smooth-running; when problems escalate later, no audit trail of when they started.
6. DPR submitted next day or later — loses contemporaneous status; counter-party can argue back-dated.
7. No client / consultant visits logged — instructions given verbally; not recorded in DPR; later disputed.
8. No reference to drawings / RFIs — work executed per Drawing A; later discovered Drawing B was current; no DPR reference to drawing version used.
9. No safety section — accidents / near-misses not recorded; HSE compliance fails audit.
10. Not signed / not approved — entered by junior; not vetted by PM; questionable authority in any dispute.
Companion formats: - Weekly Progress Report — Site (FMT-SIT-017) — 7-day roll-up - Weekly Progress Report PMC (PMC-RPT-RPT-009) — PMC submission - Monthly Progress Report (PMC-RPT-RPT-011) — 30-day roll-up - Daily Labour Attendance Register - Daily Material Consumption Report - Daily Concrete Pour Register (FMT-SIT-015)
Contracts + standards: - FIDIC 1999 Sub-Clause 4.21 — Progress reports - CPWD Works Manual 2019 — Chapter on monitoring + reporting - NHAI / MoRT&H Manuals — DPR formats for highway projects - NITI Aayog PRAGATI dashboard — for centrally-funded projects (DPRs feed monitoring dashboards) - PMI PMBOK 7th Ed — Performance reporting principles